How to Set Up a Yealink Phone [Step by Step]
You’ve made the right choice upgrading to a Yealink phone. When every minute counts in your business, the right technology can save you a lot of money in the long term.
Yealink phones provide millions of small businesses with streamlined options to keep communication running smoothly. When faxes have fallen out of favor and web conferencing is becoming the new norm, it’s imperative to keep up with change.
How do you set up your Yealink phone? Take a look below so you can start enjoying the features of a quality, streamlined communications solution.
The Growth of VoIP
Before we launch into the step-by-step of setting up a Yealink phone, let’s take a look at what you’re up against. VoIP is a rapidly growing sector of the communications market, doubly so for a world that’s embracing remote work.
Recent studies have found installing a VoIP system to save businesses with at least thirty employees an average of $1,200. Much of this is attributed to reduced miscommunication, as well as lacking the ability to record and store vital information.
Setting up a Yealink phone will provide you with streamlined communication and the ability to save on costly phone bills.
The Benefits of the Centralized Provision Server
If you’ll be using VoIP technology often, consider skipping the manual approach and going for a centralized provision server. This will provide you with one handy location to access all your phone devices, as well as ongoing access to VoIP support.
Keep in mind that each provider will have their own ways of doing things, so consider shopping around before committing to one.
Step #1: Figure Out if You’re Provisioning Manually or Through Automation
This is the most important step of all: if you’re a beginner with VoIP technology, it’s best to do so with help. You don’t want to get it wrong and risk missing out on important meetings.
There are multiple automation tools designed to set up your phone, such as:
- Nextiva
- Phonism
- CloudTalk
- DialPad
- Ooma
These services are flexible and quick at addressing your business needs. If you’re going to attempt manual provisioning, read on.
Related: Desk Phones
Step #2: Use the Keypad to Enter in Commands
Fortunately, the Yealink phone is designed to be user-friendly. It comes with an easy-to-use menu that lists what you need to get started, such as the standard keypad.
- Press the menu button
- Scroll to the Advanced section
- Enter the default password
- Navigate to the enabled accounts
- Select Line 1 and fill in the required fields
The fields you’ll need to fill out with the keypad include:
- Activation
- Label
- Register name
- Password
- Server
- Username
If you find yourself stuck -- or your information doesn’t seem to go through -- try resetting the phone and trying again.
Step #3: Use the Web Interface to Enter in Commands
Alongside the keypad, the Yealink phone can be set up using the provided web interface. You can find the phone’s IP address by visiting the home menu and checking its status.
If you don’t already have a username and password, default ones will be provided until you change them. Follow these steps when using the web interface to set up your Yealink phone:
- Enter in your username (also known as your SIP registration address)
- Enter in your password (this is provided by your chosen provider)
- Open up your account page and set your active line to ‘enabled’
- Enter in your label (this is the same as naming your phone)
- Enter in your register name (also known as the extension number)
- Check your SIP Server (the server name will appear in the URL)
A properly provisioned Yealink phone will be labeled ‘registered’. Give your phone a test run to see how it’s working. If it doesn’t work, reboot it and enter the commands again.
Final Thoughts on Yealink Phone Setup
It can be daunting setting up your Yealink phone, but it’s well worth the effort.
Choosing the manual approach is best for a small business that doesn’t have many employees or doesn’t expect a high volume of calls. On the other hand, a centralized provisioning server is ideal for businesses that seek to scale and save on mounting operational costs. Alongside your conference rooms and desk phones, a VoIP system will ensure you’re never left wanting for more.
Are you trying to streamline your business communications? Contact Teams Device Center today for assistance on choosing and installing the best in communication technology.